Payroll
Payroll and Finance is contactable from 9.30am to 5.30pm Monday to Friday. Please feel free to contact them on 020 7843 4316 if you have any specific questions relating to your pay. The section below may help.
Timesheet Process FAQ
When does my timesheet need to be in by each week?
You need to submit your authorised timesheet for the previous week to us by Tuesday 3.00pm. You will then be paid by BACS into your account on the Friday.
What if I forget to send it – or have difficulties getting it through on time?
We undertake a pro-active approach to timesheet recovery on behalf of our temporary workers. You will receive SMS and email alerts ahead of the deadline if we have not yet received it. However, always advise your consultant if you are having any difficulties, we can always assist in ensuring you are paid on time.
What if I incur work-based expenses associated with my temporary work?
If expenses are to be paid by Spirit Resourcing on behalf of your employer, you will need to send us a copy of an authorised expenses form and you will be reimbursed. Please contact us for details.
Download a timesheet here.
Request a timesheet be emailed to you by emailing: payroll@spiritresourcing.com
PAYE Summary
If you are being paid via PAYE as a temporary worker it is important to note the following:
Holiday Pay
You are entitled to the equivalent of 24 days holiday per year if you work on a full time basis i.e. seven hours a day, five days or more a week. If you work less hours, the holiday entitlement will be pro rata for the duration of an assignment. When you have accrued enough holiday entitlement you are able to take paid leave, or alternatively ask for the entitlement to cover a bank holiday for example.
Please note that you must agree with your line manager to take leave and write a letter to Spirit Resourcing requesting the relevant Holiday Pay when sending your timesheet through.
At the end of your assignment (unless you are undertaking another assignment immediately through Spirit Resourcing and would like to retain your fund) the remaining amount in your Holiday Fund will automatically be paid directly to you.
This is your money and it is not affected by the end of a financial year or any other such factor. You will always receive what is due to you at the conclusion of your contract
Payslip
A weekly payslip is posted to your home address, which you should receive each Friday. Full details of your weekly pay are provided.
P45
Unless you are undertaking a new assignment through Spirit Resourcing, you will automatically be issued with a P45 at the conclusion of your assignment.
Limited Company Summary
Spirit Resourcing Payroll is also responsible for paying contractors working through Limited companies or Limited status. As long as your authorised timesheet and Limited Company invoice are received by Tuesday at 3.00pm your payment will be processed by BACS for payment for the Friday of that week.
Invoice
We must receive an official invoice in the correct business format in order to make payments to any limited company.
Spirit Resourcing is not responsible for when your limited company pay you.
Advisory:
You should be aware of the responsibilities of owning a limited company and we recommend that you seek specialist advice if you intend are to run your own limited company. Spirit Payroll operates correct business-to-business protocol at all times.
MSC Legislation:
Spirit Resourcing is aware of recent changes introduced by HM Treasury/HMRC with regards to MSC organisations - “Managed Service Companies”. Our full company policy will be displayed here when a clear consensus has been reached between all stakeholders within this process.
